Responsible AI Use & Governance Policy

Last updated: November 3, 2025

Write-Brained Editorial Services leverages AI to accelerate clarity, compliance, and inclusivity—never to replace human judgment. Our AI-enhanced workflows are governed by a defensible, audit-ready framework aligned with NIST AI Risk Management Framework (AI RMF 1.0), EU AI Act, and Executive Order 14179. We embed ethical AI into every deliverable, from Section 508–compliant documents to federal proposals, accessibility remediations, and AI governance frameworks.

Core Governance Principles

  • Transparency: Clients receive a clear AI Usage Disclosure with every project, detailing tools, prompts, and contribution level.

  • Human-in-the-Loop: All AI output undergoes expert human review, editing, and approval before delivery.

  • Risk-Based Oversight: We classify AI use (low/high-risk) per NIST and EU AI Act; high-risk tasks require dual review and audit logging.

  • Accuracy & Reliability: Tools are vetted against industry benchmarks; outputs are validated with source tracing and fact-checking.

  • Bias Mitigation: Active monitoring for bias in language, data, and outputs; inclusive language standards applied per plain-language.gov.

  • Data Privacy & Security: Client data is never stored in public models. We use enterprise-grade, SOC 2–compliant AI platforms with end-to-end encryption.

  • Accessibility Integration: All AI-generated content is tested for WCAG 2.1 AA and Section 508 compliance using NVDA and CommonLook.

Approved AI Use Cases (Human-Supervised) AI assists, never authors, in the following tasks:

  • Drafting outlines and content structures

  • Grammar, style, and plain-language optimization

  • Fact-checking and source summarization

  • Generating repetitive elements (tables, lists, boilerplate)

  • Accessibility pre-checks (alt text suggestions, reading order)

  • Prompt engineering for custom GPT agents (client-approved only)

All outputs are edited, validated, and signed off by a certified human expert.

Client Controls & Opt-Out

  • Default: AI used only for efficiency; fully disclosed.

  • Opt-Out: Clients may request 100% human-only workflows, no AI touchpoints.

  • High-Risk AI: Requires client approval and enhanced documentation (for example, model cards, bias logs).

Governance & Accountability

  • AI Governance Lead: Melissa Vagi (AIGP candidate)

  • Quarterly Audits: Internal review of AI logs, bias incidents, and client feedback

  • Version Control: All AI-assisted drafts tracked in Git with change rationale

  • Incident Response: 48-hour escalation for any accuracy, bias, or compliance issue

  • Training: Annual staff certification in responsible AI and accessibility

Why This Matters to You: Our AI governance isn’t a checkbox—it’s how we’ve delivered 300+ compliant job aids 2 months early for Jefferson County (HB 21-1110) and supported CMMI Level 3 documentation at Yudrio. You get faster results, lower risk, and content that wins contracts and serves all users.

We believe that AI can be a valuable tool for enhancing digital accessibility and in the field of AI governance consulting. By following these principles and guidelines, we can use AI responsibly and ethically, ultimately improving our service to clients and the public.

Want AI-enhanced clarity without the risk? hello@writebrainedits.com | 303-335-0968

Schedule a free AI governance consult—we’ll map your use case to compliant workflows.